Privacy Policy

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Privacy Policy

Quartz Recruitment Specialists Limited gathers and processes your personal information in accordance with this privacy notice and in compliance with the General Data Protection Regulation and all relevant data protection legislation. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.

Please read this policy carefully as it affects your rights and liabilities under the law. If you do not agree to this Privacy Policy, please do not use this website or engage with us. If you have any questions, please contact us directly.

Where you are seeking to instruct Quartz Recruitment Specialists Limited for the provision of recruitment services, our standard terms and conditions of business shall apply separately.

General Data Protection Regulation

The General Data Protection Regulation defines personal data as any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person.

This policy sets out the procedures to be followed when dealing with personal data. The procedures and principles set out here must be followed at all times by Quartz Recruitment Specialists Limited, its employees, agents, contractors and any other parties working on our behalf.

What Information We Collect and How We Use It

Quartz Recruitment Specialists Limited may collect your personal details including, but not limited to, your name, contact details, email address and any other relevant information provided with your express permission. This information is held, used and disclosed by us in the following ways until permission is withdrawn:

To provide our recruitment services to you and to maintain our business relationship throughout the lifetime of that relationship.

To respond to any queries you may have.

To keep you informed of relevant industry news, updates and any information we consider may be of interest to you. You retain the right to unsubscribe from such communications at any time.

To fulfil our contractual obligations to you.

To continually improve our services and the value we provide.

Quartz Recruitment Specialists Limited may also release personal information to regulatory or law enforcement agencies where required to do so by law. We will only disclose your information where we are permitted and required to do so.

Where we wish to use your personal information for any purpose not listed above, we will seek your consent before doing so and will only proceed with your permission, which you may withdraw at any time.

Where historic data held about you or your organisation is no longer of use or relevance, it will be deleted unless you have given consent to its retention or there is a legal obligation requiring us to keep it.

Access to your personal information within Quartz Recruitment Specialists Limited will be limited to those members of staff who require it to carry out their normal duties.

Quartz Recruitment Specialists Limited has appointed a data protection representative to oversee the application of this policy. Any concerns regarding the retention, use or disclosure of your information should be addressed to them via our contact page.

How Long We Hold Personal Data

Quartz Recruitment Specialists Limited retains personal data for as long as a candidate is active and for one year afterwards, unless we are required to retain it for a longer period under UK Tax Law. In such circumstances, only basic personal data including name, address and contact information will be retained.

Data Processing for Specific Purposes Only

Quartz Recruitment Specialists Limited collects and processes personal data only for the specific purposes set out in this policy, or for other purposes expressly permitted by the Regulation. The purposes for which we process personal data will be communicated to individuals at the time their data is collected, or as soon as possible and no later than one calendar month after collection where data is obtained from a third party.

We will only collect and process personal data to the extent necessary for the specific purpose for which it was gathered.

Quartz Recruitment Specialists Limited shall ensure that all personal data collected and processed is kept accurate and up to date so far as is reasonably practicable. Where inaccurate or out of date data is identified, all reasonable steps will be taken without delay to amend or erase it.

All personal data collected and processed by Quartz Recruitment Specialists Limited shall be kept secure and protected against unauthorised or unlawful processing and against accidental loss, destruction or damage.

Where an individual requests that Quartz Recruitment Specialists Limited ceases processing their personal data, we shall retain only the minimum amount of data necessary to ensure that no further processing takes place.

Your Right to Access

You have the right at any time to request access to the personal information we hold about you. On receipt of such a request, we will ask you to verify your identity and may ask for further information to process your request. A nominal administrative fee may apply. We will only refuse a request where we are legally permitted or required to do so, and in such cases we will provide a full explanation.

You also have the right to request that Quartz Recruitment Specialists Limited ceases using your information, and under the right to erasure, to request deletion of your file. Please be aware that in some circumstances we may not be able to comply, particularly where your file contains information relating to our clients or financial information that we are required to retain for up to six years for tax purposes. Where we are unable to comply with a request, we will provide a full explanation.

To make a request for access to your information, please contact us via our contact page.

Deleting Your Data

You may request that Quartz Recruitment Specialists Limited erases the personal data we hold about you in the following circumstances:

It is no longer necessary for us to hold that data with respect to the purpose for which it was originally collected or processed.

You wish to withdraw your consent to us holding and processing your personal data.

You object to us holding and processing your personal data and there is no overriding legitimate interest that permits us to continue doing so.

The personal data has been processed unlawfully.

The personal data must be erased in order for us to comply with a legal obligation.

Unless Quartz Recruitment Specialists Limited has reasonable grounds to refuse a request for erasure, all such requests will be complied with and you will be informed of the erasure within one month of receipt of your request. In the case of complex requests, this period may be extended by up to two months, in which case you will be informed of the need for the extension without delay.

Your Right to Object and Cancel Your Registration

Quartz Recruitment Specialists Limited may suspend or cancel your registration at our reasonable discretion or if you breach any of your obligations under these Terms and Conditions.

You may cancel your registration at any time via the unsubscribe link on this website. The suspension or cancellation of your registration shall not affect either party's statutory rights or liabilities.

You have the right to object to Quartz Recruitment Specialists Limited processing your personal data on the basis of legitimate interests, including profiling, and for direct marketing purposes. Where such an objection is received, we shall cease the relevant processing forthwith, unless we can demonstrate legitimate grounds that override your interests, rights and freedoms, or where processing is necessary for the conduct of legal claims.

Notification of a Data Breach

All personal data breaches must be reported immediately to the Quartz Recruitment Specialists Limited data protection representative.

Where a breach is likely to result in a risk to the rights and freedoms of individuals, the Information Commissioner's Office will be notified without delay and in any event within 72 hours of becoming aware of the breach.

Where a breach is likely to result in a high risk to the rights and freedoms of individuals, all affected parties will be informed directly and without undue delay.

Data breach notifications will include the following information: the categories and approximate number of individuals concerned; the categories and approximate number of personal data records concerned; the contact details of our data protection representative; the likely consequences of the breach; and details of the measures taken or proposed to address the breach and mitigate its effects.

Data Protection Principles

All personal data collected and processed by Quartz Recruitment Specialists Limited shall be:

Processed lawfully, fairly and transparently in relation to the individual concerned.

Collected for specified, explicit and legitimate purposes and not processed in a manner incompatible with those purposes.

Adequate, relevant and limited to what is necessary for the purposes for which it is processed.

Accurate and, where necessary, kept up to date. Every reasonable step will be taken to ensure that inaccurate data is erased or corrected without delay.

Kept in a form that permits identification of individuals for no longer than is necessary for the purposes for which it is processed.

Processed in a manner that ensures appropriate security, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage.

Lawful, Fair and Transparent Data Processing

Quartz Recruitment Specialists Limited shall ensure that personal data is processed lawfully, fairly and transparently. Processing will be lawful where at least one of the following applies:

The individual has given consent to the processing of their personal data for one or more specific purposes.

Processing is necessary for the performance of a contract to which the individual is a party, or in order to take steps at their request prior to entering into a contract.

Processing is necessary for compliance with a legal obligation.

Processing is necessary to protect the vital interests of the individual or of another person.

Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority.

Processing is necessary for the purposes of legitimate interests pursued by Quartz Recruitment Specialists Limited or by a third party, except where those interests are overridden by the fundamental rights and freedoms of the individual.

Our Obligations

Quartz Recruitment Specialists Limited shall ensure that the following measures are in place with respect to the collection, holding and processing of personal data:

All employees, agents, contractors and other parties working on our behalf shall be made fully aware of both their individual responsibilities and those of Quartz Recruitment Specialists Limited under the Regulation and under this policy, and shall be provided with a copy of this policy.

Access to personal data shall be limited to those who require it to carry out their duties correctly.

All those handling personal data on behalf of Quartz Recruitment Specialists Limited shall be appropriately trained and supervised.

The performance of those handling personal data shall be regularly evaluated and reviewed.

All those handling personal data on behalf of Quartz Recruitment Specialists Limited shall be contractually bound to do so in accordance with the principles of the Regulation and this policy.

Amendments

Quartz Recruitment Specialists Limited may update this Privacy Policy from time to time for legal or regulatory reasons or to allow the proper operation of this website. We will make reasonable efforts to notify you of any material changes. If you do not wish to accept the revised policy, you should not continue to use this website. Continued use of this website following notification of any changes constitutes your acceptance of the revised policy.

Quartz Recruitment Specialists Limited. Registered in England and Wales. Company Number: 07944283. VAT Number: 995260386.